Information we will collect from you…
Information You Provide to Us. We collect personal information that identifies you as an individual and other information from you through your use of this MJ Thomas Site, such as when you register for an account, schedule a photography appointment or place an order; when you visit or contact one of our studios, offices or customer service representatives; or when you respond to a survey or enter a contest or sweepstakes that we administer. This information may include some or all of the following:
- your name
- name of person being photographed
- your physical address
- your child’s birthdate
- your email address
- your telephone number(s)
- credit card and other payment information
- information about the Organization you are affiliated with (such as School Name, League, or Church Name)
- your photos and other content that you upload to the MJ Thomas Site, if applicable (“Your Content”)
Information from Other Sources. We may obtain personal information about you or the person being photographed from the Business, School, League or any other, that engages MJ Thomas as its photographer. MJ Thomas will require certain basic roster information from that Organization about its photo subjects in advance for “Organizational Data”. We collect the Organizational Data only as needed for Picture Day and the related purposes authorized by the Organization. For example, we collect photo subject names so that we can match names and images for each photography session and for efficient distribution to our customers. We also may receive your email or other contact information from the Organization you are affiliated with in order to deliver Picture Day-related communications on its behalf.
For inclusion in the Organization’s directory or other publication the Organization has engaged MJ Thomas to produce.
MJ Thomas does not sell, trade or share Organizational Data with unaffiliated third parties for their marketing purposes, nor do we use such data in ways that are unrelated to the purposes authorized by the Organization.
We may also obtain data that is publicly available or from third party sources to improve the accuracy of and add to what we know about our customers, for the purposes described in this policy.
MJ Thomas uses the personal information to….
We responsibly limit the use and disclosure of your personal information. We may use your personal information for the following purposes:
- to provide the products, services or benefits you request, or information about them,
- to produce and deliver the photographic products and services per our agreement with the Organization you are affiliated with, as applicable,
- to develop and improve our products and services
- to improve the content of our site and the services we provide, and their usefulness to you
- to deliver MJ Thomas marketing communications and promotional materials that may be of interest to you
- to protect the security or integrity of our databases or website, to take precautions against liability, and to detect and remediate violations of our Terms & Condition or other misuse of the MJ Thomas Site.
In addition, your personal information may be incorporated into products that we are providing to you and your associated Organization. For example, if MJ Thomas is producing student ID cards, we need the student ID number to execute picture day and deliver services to the school; a church directory we are printing may include contact information along with church members’ names and photos per specifications. You should notify your Organization if you wish to exclude your photo or other personal information from such products and services.
If you upload Your Content to the MJ Thomas Site, it remains your property.
MJ Thomas will only use Your Content to fulfill your orders and otherwise as directed by you.
Please be assured that MJ Thomas does not use its customers’ photographs in marketing or advertising materials without first obtaining a photo release from the photo subject (or, in the case of a minor, the photo subject’s parent or legal representative).
MJ Thomas does not sell, trade or share your personal information with unaffiliated third parties for their marketing purposes. We do share your personal information within MJ Thomas and with your affiliated Organization (if applicable) for the purposes described in this Policy. We may also share this information with third parties who provide support services to us such as helping us fulfill customer orders, process credit card orders and the like. If so, these parties are authorized to use the personal information solely in conjunction with the specific service they provide to or on behalf of MJ Thomas.
We may also be required to share or transfer your personal information in other, limited circumstances, for example, to respond to judicial process, to comply with state, federal or local laws, to protect the security or integrity of our databases or website, to take precautions against liability, in the event of a corporate reorganization or, to the extent required by law, to provide information to law enforcement agencies.
Use of your personal information…
The goal of our marketing and promotional efforts is to inform you about our products and services. This includes special promotions and coupons, that may be of interest to you. We may use your contact information to inform you of offers. However, if you are contacted and do not wish to receive further marketing, please reply to the email, and request to be taken off the marketing program.
We will act promptly to honor your request and remove your name from the sender’s marketing list. However, even if we remove your name from use in marketing programs, you may still receive communications from the sender for non-marketing purposes, for example in connection with a pending order or customer service issue, or from other sources who obtained your contact information before we received your request.
Review and update the personal information…
If you would like to review, correct or delete your personal information, or if you are the parent or legal guardian of a minor and would like to review, correct or delete that minor’s personal information, please contact our Customer Service team. There may be times when we are unable to fulfill your request – for example, if providing access to your personal information would reveal confidential commercial or proprietary information or personal information about someone else (and we cannot separate your data), if we are prohibited by law from disclosing the information or if we have a legal obligation to retain certain data. We may require additional personal information from you for the purposes of verifying your identity and rights.
Safeguarding your personal information…
MJ Thomas has implemented safeguards reasonably designed to protect against unauthorized access and disclosures of personal information under its control, including appropriate technical, physical and administrative safeguards and security measures. As a merchant transacting up to one million credit card transactions per year, MJ Thomas is subject to annual third-party certification of its compliance with the stringent Payment Card Industry Data Security Standard. Please be advised, however, that despite these measures, no website, application, database or system is completely secure or “hacker proof”; accordingly, we cannot guarantee that our information security safeguards will never be compromised.